Who it’s for
If your work moves people through steps, kitehire fits
kitehire was built with foreign employment agencies. Because every program has its own stages, documents and fees, the same system works for consultancies and recruitment firms too.
Foreign employment agencies
From first registration to deployment, for every country you place candidates in.
An example pipeline
Documents → Medical → Registration → Visa → Deployment
- Job orders and employersVacancies with headcount and an approved maximum cost, never over-filled.
- Approved clinics and training centresAccept medicals and certificates only from issuers you list.
- Sub-agent commissionWorked out automatically and added when the first payment arrives.
- Who pays whatCandidate, employer, sub-agent and third-party sums on every case.
- Regulator-ready exportsCases by stage, program and status, exported to a spreadsheet.
- Passport expiryThe overview flags passports that are about to expire.
Education and student consultancies
Track each student from first enquiry to enrolment, across every destination you work with.
An example pipeline
Profile → Applications → Offer → Visa → Enrolled
- A template per destinationDifferent stages and checklists for each country or university group.
- Document checklistsTranscripts, test results and financial documents, required at the right stage.
- Milestone feesBill service fees up front or in shares as each stage is reached.
- Referral partnersRecord which partner or sub-agent referred each student, with their commission.
- Stage timersSee which applications are waiting longer than usual.
- Team rolesCounsellors see their cases; administrators see the business.
Visa and migration consultancies
Keep every file complete and know exactly where each application stands.
An example pipeline
Assessment → Documents → Lodged → Decision
- Complete filesA case can’t move on until its required documents are verified.
- Expiry watchingPassports and documents close to expiry are highlighted.
- Call and message logEvery call, WhatsApp message and email recorded against the case.
- Holds with reasonsPause a case while you wait on a client or an authority, with the reason kept.
- Case historyA full timeline of every change and decision.
- Fees per serviceCharges set once per service, adjustable on a single case.
Recruitment and staffing firms
Match people to vacancies and bill employers at the right moment.
An example pipeline
Shortlist → Employer approval → Onboarding → Placed
- Job orders with headcountPositions are counted as cases are linked, so nothing is over-filled.
- Employer billingYour fees to the employer, billed at the stage you choose.
- Tasks and remindersFollow-ups assigned to the right recruiter.
- Reports by programSee where every vacancy and candidate stands.
- Profit by programAdministrators see margins by month, week and program.
- Fast searchFind any candidate, case or employer with Ctrl+K.
Get started
Not sure it fits your process?
Tell us how your cases move today. We’ll map your stages, documents and fees into a template and show you the result.